AI software for real estate agencies: answer and qualify
An AI agent that answers every call and message about your properties, gathers what your team needs to know and leaves your agents free for what they do best: showing the home and closing the deal.
- 24/7 available at any hour
- +400 integrations available
- GDPR regulatory compliance
Which part of the work it covers
At an estate agency, much of the day goes on handling enquiries: calls about a listing, messages after hours and the same questions about every property. A lead who doesn't get a reply in time usually calls the next agency.
The agent handles that first conversation. It doesn't create listings, photos or valuations: it focuses on making sure no prospective buyer or tenant goes unanswered.
Handling property enquiries
Calls and messages at any hour
It also replies at night and at weekends, when many of the leads from the property portals come in.
Details of every property
We teach it your listings so it can answer on price, floor area, location or availability.
Lead qualification
The agent asks the questions your team would ask on the first call: what the person is looking for, in which area, on what budget and in what timeframe, and whether they want to buy or rent.
Your team receives every lead with that information already gathered and can prioritise whoever is ready to move forward.
Arranging viewings
When someone wants to see a property, the agent takes their availability and contact details and alerts the negotiator in charge so they can confirm the viewing.
It can also call to remind someone of a viewing that's already booked, thanks to the outbound calls of our voice agents.
Connects to your property CRM
Every qualified lead should end up in your CRM, not in a notebook. The agent logs the information in the tools your agency already uses.
Cognitfy offers more than 400 integrations with ERPs, CRMs, accounting software, VoIP telephony, ecommerce platforms and more. If your tool has an API, we can integrate it.
You don't need to code or switch systems: the agent adapts to the way you work.
HubSpot
What your team keeps doing
Viewings, negotiation, the relationship with vendors and landlords, and closing stay with your agents. The AI agent takes the repetitive part off their hands so they can spend more time on deals.
Bring AI into your estate agency
Discovery
In a 90-minute session we review how your leads reach you today and decide what the agent should handle.
Setup
We connect the agent to your tools and teach it your answers, your processes and your criteria.
Live in 72 hours
In a typical case, the agent goes live within 72 hours, without disrupting your operations.
Follow-up
We monitor the first conversations, fine-tune what is needed and you track the results in real time.
Questions before hiring AI for your estate agency
What can AI do for an estate agency?
Cognitfy focuses on customer handling: answering calls and messages about your properties, qualifying every lead and alerting your team to arrange viewings.
Does it handle leads from the property portals?
Yes, when they call or write to the number or channel you have published. The agent replies at any hour with the details of your listings.
Does it connect to my property CRM?
Cognitfy offers more than 400 integrations. If your CRM has an API, we can integrate it. We confirm this for your case in the discovery session.
Does it replace my negotiators?
No. It handles the first conversation and the repetitive tasks. Viewings, negotiation and closing stay with your team.
How long does it take to get up and running?
In a typical case, the agent goes live within 72 hours of the discovery session. If you want every lead to land in your real estate CRM, we confirm the integration in that session; a custom one may take a little longer.
Other Cognitfy solutions
- AI receptionistTo answer every incoming call to your agency.See solution
- WhatsApp AI agentTo reply to prospects who would rather write.See solution
- AI voice agentsInbound and outbound calls with agents that also carry out tasks.See solution
- AI process automationSo every request is carried through to the end in your tools.See solution
Leave no prospect unanswered
In a 30-minute demo we look at how the agent would handle your agency's leads.
